Church Meetings Virtually

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A guide to Zoom for Kirk Session and Congregational Board Members 

 Downloads for the meeting:-   Question cards

Zoom is a virtual meeting room which enables meetings to be held on a computer screen remotely no matter where everyone, involved in the meeting, is located.

The following instructions will allow you to be a part of the meeting, by showing you step by step the easiest way to Zoom.

1.   For Kirk session and Congregational board meetings it is best to use a laptop or home computer screen. That way you will be able to view everyone present on one or two screens

2.       Open a browser, Chrome, Microsoft edge or Safari etc. and go to:-  https://www.Zoom.us

3.       If you haven’t done so already,  Register (FREE) with Zoom.

4.      The meeting organizer will send you a link in an email with the meeting number and the password.         

 

5.       At the time of the meeting make sure your computer is on and linked to internet.

6.     Once it is time for the meeting you simply click on the link and you will be taken to the meeting straight away. Enter the password if prompted.   Meetings start promptly

7.    You will see this message below.  Normally you should just click “Join with Computer Audio”  (See below)

8.      If you cannot see people, make sure the video is turned on (see video camera on the bottom left hand corner and click on it)

9.    Same with microphone – if people cannot hear you check this is not ‘muted’ However, you will be muted for most of the meeting except when the chairman/ moderator invites you to speak.

Notes for during a meeting.

If you wish to speak the hold up the “I would like to speak bubble.” Likewise if you wish to ask a question then hold up the Question mark and the Chairman/Moderator will unmute you and let you speak. When it comes to a vote hold up either your Yes to agree to the motion or No you don’t agree to the motion cards. By watching on a larger screen you will be able to view the entire vote. If you wish to abstain then you should hold up both the yes and the no cards together. If you are phoning in on the meeting you will be asked for your vote verbally.

Alternatively

Mobile devices (NOT Recommended for Kirk session or Congregational Board Meetings)

1. You can download and open the Zoom app on your tablet or mobile device This is not recommended due to the small screen size.

2. From the email you receive with the meeting details click on the meeting link and join the meeting

3. Click on the “Join with Video” button.

4. If Required enter the meeting password

N.B. If you are not on WiFi then you could be charged by your carrier for the data used to make the connection if you do not have a data package to cover this.

For the meeting on Tuesday  30th June  Please use this code:


Join Zoom Video Meeting
Meeting ID: 


For those wishing to join by Audio only via telephone :  Speed dial from a mobile:

 

Dial the whole number including comas and hash-tags then wait do not put in any other information as it is all contained in the number above.

Please try to call in on a phone tariff that includes minutes as phoning in without included minutes will be charged at the cost of a call to Edinburgh at the evening rate.

Alternatively you can dial from any phone.

0131 460 1196 then when asked enter the Meeting ID:   followed by the Password: 

 Downloads for the meeting:-   Question cards

 


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